2012-2
5

Accounts Receivable

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Jinny Chompff of Simply Organized suggests having four file folders for your accounts payable, one folder for each of the four weeks in a month. When you receive the invoice, guesstimate whether you will pay it the first, second, third or fourth week of the month. Put the receipt in the appropriate folder. Each Monday morning go through the folder and pay those bills. If your cash flow comes up short, move the unpaid invoices into the next week’s folder.

2012-2
1

Receipts and Expenses

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Track all expenses including office supplies, postage, consulting transportation, entertainment, printing, advertising or promotional materials, education, legal services, accounting, taxes, equipment, maintenance-service, maintenance-parts.

I track parts and service separately so I’ll know when it makes sense to buy new equipment rather than fix the old. Research materials (including trade journals, newspapers and business publications), miscellaneous, interest and insurance are also categories.

There are industry-specific expenses but if you’re not sure which expenses are tax deductible, be sure to consult your CPA. If you discipline yourself to enter your receipts every Monday morning, it’s never an overwhelming job.